Privacy Notice: National Screening Programmes




National screening programmes

  • The NHS provides national screening programmes so that certain diseases can bedetected at an early stage.
  • These screening programmes include bowel cancer, breast cancer, cervical cancer, aortic aneurysms and a diabetic eye screening service.
  • The law allows us to share your contact information with Public Health England so that you can be invited to the relevant screening programme.
  • More information can be found on the government's website or speak to the practice.

We are required by law to provide you with the following information about how we handle your information in relation to our legal obligations to share data.

Data Controller contact details Dr Elizabeth Crawford
Woodbury Surgery
Fulford Way
Data Protection Officer contact details Please email
Purpose of the processing
  • The NHS provides several national health screening programmes to detect diseases or conditions early such as cervical and breast cancer, aortic aneurysm and diabetes.
  • The information is shared so that the correct people are invited for screening. This means those who are most at risk can be offered treatment. 
Lawful basis for processing The following sections of the GDPR allow us to contact patients for screening.
  • Article 6(1)(e) – ‘processing is necessary…in the exercise of official authority vested in the controller...’’
  • Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services...’
Recipient or categories of recipients of the processed data The data will be shared with the local service providers of the screening programmes:
  • Breast Screening – InHealth Group
  • Bowel Screening – Royal Devon and Exeter Hospital
  • Cervical Screening – Public Health England
  • Aortic Aneurysm screening – South Devon Healthcare Trust
  • Diabetic Eye Screening – Royal Devon and Exeter Hosptial 
Rights to object For national screening programmes: you can opt so that you no longer receive an invitation to a screening programme. See the government's website or speak to your practice. 
Right to access and correct
  • You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff.
  • We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.
Retention period GP medical records will be kept in line with the law and national guidance.
Information on how long records can be kept can be found via the NHS Digital website  or speak to the practice.
Right to complain Please let us know if you are unhappy with how we have used your personal information. You can contact us at or in person at the surgery.
You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link to the ICO website or call the helpline 0303 123 1113
Data we get from other organisations We receive information about your health from other organisations who are involved in providing you with health and social care. For
example, if you go to hospital for treatment or an operation the hospital will send us a letter to let us know what happens. This means your GP medical record is kept up-to date when you receive care from other parts of the health service.